Participants who are planning to join in-person in Glasgow, please note the deadline to secure your accommodation through Glasgow City Marketing Bureau is 13 September 2021

ESWW Topical Discussion Meetings - Guide!

A major feature of the  European Space Weather Week (ESWW) is the live contribution made by the participants. Topical Discussion Meetings (TDMs) are a principal programme component providing this by creating arenas for engaging debate. Topical discussions on the newest insights in space weather, on the challenges and threats that space weather can cause, emerging new science - all of these and more are relevant and eligible for TDMs at ESWW.

Discussion

N.B. As noted in this year’s TDM call, in light of the ongoing COVID-19 emergency, the PC and LOC are investigating ways in which TDMs may be supported in a hybrid in-person and virtual meeting - thus this information is only here as a guide at this stage and is subject to change.

A TDM aims at active and engaging participation and interaction between the participants. The participants work and discuss on a predefined theme or problem ideally heading towards an outcome or target.

Discussion - The platform will be announced soon

At this point it is envisaged that TDM Convenors will have an online tool for their session which will allow for the option to submit questions or comments for the discussion in advance of the TDM (this works for both the in-person and virtual attendees alike). Convenors will be expected to make a single-slide/small poster to introduce the TDM, give the background of the relevance of the TDM, the type of the TDM, what the TDM expects to achieve, and also who the designated Topic Introducers will be.

The discussion doesn't have to stop when the TDM ends: we are looking into options of keeping this open for a short time beyond the end of ESWW.

Follow up

TDM Convenors must provide a report on their TDM.  These reports will be made available on the ESWW webpage as soon as possible after receiving them.  Please check the ESWW2019 website for the reports of the previous ESWW meeting. 

For TDM Convenors 

A key part of the European Space Weather Weeks are the Topical Discussion Meetings. These meetings provide the opportunity for interested participants to address key issues in a style that complements the sessions but differs substantially as it is much more interactive and participatory. Topical Discussion Meetings are open to all ESWW participants. 

TDM Format guideline

A working meeting is a 1h 15min (or 1h) informal meeting with NO abstract submission form and therefore NO poster contributions. 

The purpose of a TDM is the encouragement of open discussion on a specific topic of general interest, augmenting a Plenary or Conference Theme. Proposed TDM descriptions are to indicate key questions and issues that will be discussed.

This year, TDMs have been classified into four categories describing their format. They are presented below:

Event impact

Panel Forum

Service/project feedback

Other

  • The TDM asks how a given event or development manifests

  • Convenors make 1-2 introduction slides or may invite no more than 2 Topic lntroducers to set up the discussion using presentations of no more than 20 minutes in duration in total

  • Attendees should be encouraged to bring an any relevant material (1 slide) to show

  • Questions, comments and discussion come from the audience on any material presented or pertinent to the problem




  • The TDM discusses the status of an area in the space weather domain

  • Convenors invite a -5-member panel of experts in the area

  • Introduction to session should be short (5-10 minutes)

  • Panellists are given 3-5 minutes to give their view on the topic

  • Questions and comments are encouraged from the audience





  • The TDM addresses a present or new service/project addressing a space weather need

  • The concepts and elements of the service/project are demonstrated (total time 25 minutes)

  • Discussion interspersed in demos

  • At any point questions can be asked

  • Convenors must be willing to accept discussion of similar/related concepts




  • Alternative format proposed by Convenors that encourages open discussion and records audience participation

















 

TDM Convenors commit to preparing and submitting a short summarising report and shall appoint a TDM Secretary to take TDM Discussion Notes of the session. The PC supports the TDM Secretary by providing the TDM Discussion Notes template. [Link to the Template - will be attached later]. The completed TDM Session report will be made available to all visitors TDM webpage. The TDM report should be emailed to esww2021@physics.org. Once a TDM has been selected, successful Convenors are responsible for promoting their Session. Convenors are to make a single-slide/small poster to introduce the TDM, give the background of the relevance of the TDM, the type of the TDM, what the TDM expects to achieve, and also who the designated Topic Introducers will be. TDM Convenors are encouraged to use interactive tools to open conversation both before and during the meeting to capture attendee contributions.




Approaching deadlines:

Hotel booking deadline:

13 September 2021

Registration deadline:

01 October 2021

Click to see the list of key dates








The ESWW logo was designed by Wim Vander Putten and its continued use is courtesy of the STCE, Belgium.