Each year, during the European Space Weather Week (ESWW) meeting, people from all over the world gather to discuss the latest insights in space weather and to look for answers and ways forward to address the challenges and threats that space weather imposes. Science, data exploitation, observations, service development, operational models, engineering, industrial challenges/sectors, amongst others, are all relevant and highly-important aspects related to space weather.
Topical Discussion Meetings (TDMs) are a principal component of ESWW where participants can directly contribute content. One of the strengths of the ESWW meeting is that the participants can contribute largely to its content. TDMs are an important part of the programme and are organised primarily to allow plenty of room for discussion and debate.
TDMs are of such importance to the ESWW that despite the challenges of the ongoing COVID-19 emergency, the Local Organising Committee (LOC) and Programme Committee (PC) are committed to making the TDMs work fruitfully. Consequently, the means by which TDMs are managed and delivered are under active review, but TDM Proposers will be provided with guidance on the final form of event delivery by 31 July 2021. In the meantime behind-the-scenes, the PC and LOC are investigating ways in which TDMs may be supported in a hybrid in-person and virtual meeting.
We would like to invite and encourage you and your colleagues to submit proposals for TDMs for the upcoming ESWW17/ESWW2021 likely-hybrid meeting in Glasgow, Scotland, UK. The submission opens on 17 May 2021 and closes on 9 July 2021.
This year, we are providing additional TDM guidelines to try to enhance the TDM experience at ESWW which we expect the TDM proposers to adhere to the TDM guidelines. We hope that this will help us all to collectively achieve the real goal of creating a place for community discussions, debates, and interactiveness.
The ESWW PC will review the TDM proposals and select which can be organised this year. All submissions will be evaluated in terms of their preparation, topicality, and adequacy for encouraging discussion. Session proposers will be notified by 13 August 2021 of the outcome as to whether or not their TDM proposal has been accepted for this year’s ESWW meeting.
To allow those unable to attend the TDM to benefit from a discussion they missed, the Convenors of successful TDM proposals are required to provide a Summary Report, including any actions/outcomes, within a week of the TDM taking place at the ESWW. The Summary Report shall include capture of any interactive text discussions where a tool such as Slido is used.
Looking forward to your submission(s)!